Track 1000s of size/grade/finish combinations across cold-heading, threading, heat-treat, and plating without losing a single mill-cert or job-work challan.
Tally and BUSY handle accounting. SAP and Microsoft Dynamics need 4-month implementations. Neither is built for these specific fastener manufacturers pain points:
A typical fastener unit runs 800-3,000 active SKUs: M3 to M30, grades 4.6 to 12.9, finishes from black-oxide to HDG to zinc-yellow-passivation. Tally and Excel collapse at this scale - item codes get duplicated, BOMs go out of sync, and quotations use stale rates.
Cold-heading wire rod rates move 5-15% in a single month. If your BOM uses last quarter's rate, your quotes either bleed margin or lose orders. You need rate-effective-date tracking with auto-rollup.
Most fastener units outsource HDG, zinc, and heat-treatment. Pending job-work challans older than 1 year trigger deemed-supply GST reversal under section 19 of the CGST Act. Excel registers miss this - audits find ₹3-12 lakh of reversal exposure on every visit.
OEM and tier-1 customers require Mill TC + dimensional inspection report per lot. Without a lot-traceable system, generating a single certificate takes hours of file-hunting.
IS 1367 (fasteners), IS 1364 (hex bolts), DIN 933, ISO 4014 - each product has standards compliance to prove. Audits require standard reference per item, not per company.
Customer orders may be in pieces; production is in kg; dispatch is in cartons. Without unit conversion at the system level, every dispatch becomes a manual calculation.
Here is exactly what we will show you in a 30-minute demo. Every screen uses real industry workflows, not generic sample data:
Set up items with mandatory fields: head type, drive type, length, thread, grade (4.6 / 8.8 / 10.9 / 12.9), finish (black / HDG / zinc / ZYP), IS or DIN standard. Auto-generated item codes prevent duplicates. 5 minutes per SKU template; the rest copies.
Set up raw-material masters with rate-effective-date. When the wire-rod rate changes, you update one row and every BOM that uses it gets a new rolled-up cost - quotations created from today onwards use the new rate, older quotes stay locked.
Build the BOM as a sequence: wire rod (kg) → cold-heading (machine X, output pieces) → threading (machine Y) → heat treatment (job-work) → plating (job-work) → packing. Each stage has its own scrap %. The system rolls up to a single landed cost per piece.
Create production order for 50,000 pieces of M10 x 50 HDG bolts. System auto-generates: cold-heading job card, threading job card, heat-treat job-work GST challan, plating job-work GST challan. Each step's stock movement is real-time.
Every cold-headed batch is a lot. Lot is linked to the wire-rod heat number (Mill TC). When the lot moves through threading, plating, and packing, the lot ID travels with it. Customer dispatch shows: piece count, lot, source heat, Mill TC PDF.
Inspection plan per item: dimensional check per IS 1367 (head height, thread pitch, thread length), torsion test, hardness. Inspector enters readings; the system flags out-of-spec; rejected pieces go to a rework or rejection sub-stock.
All plating and heat-treat job-work challans, pending vs received, are auto-summarized in ITC-04 format every quarter. One click to file the JSON to GST portal. No more end-quarter scramble.
Customer A wants the Mill TC + dimensional report for lot #X. One click generates a PDF: lot number, heat number, Mill TC scan, dimensional readings, inspector signature line. Email straight from the system.
Out-of-the-box features (no custom development needed):
One base item (M10 x 50 bolt) with N finish variants. Change the base, all variants update.
GST challans, pending return tracker, ITC-04 quarterly report - native, no Excel.
Every piece traceable back to the wire-rod coil and its Mill TC.
Inspection plans keyed to IS 1367 / IS 1364 / DIN / ISO standards.
Auto-convert between weight, count, and pack-size at every step.
Quotations always reflect today's wire-rod rate, not last month's.
Indian regulatory requirements handled natively:
Gautam Steel, Mumbai
120 employees, ₹28 cr turnover, 2,400 active SKUs
"Before ERPDrive, we had 14 Excel files for production tracking and our owner spent 3 hours every morning chasing job-work pendency by WhatsApp. After ERPDrive, ITC-04 reconciliation takes 20 minutes per quarter and our quotation turnaround dropped from 2 days to 2 hours."Measured outcomes
ERPDrive is used by cold-heading and turned-fastener units across the major Indian fastener clusters - Mumbai, Ludhiana, Rajkot, and Faridabad. Gautam Steel (Mumbai) is one of our reference customers; we can connect you with them or another customer of similar size and product profile for a peer call before your demo.
Yes. ERPDrive runs item masters with 10,000+ active SKUs without performance loss. The system uses smart item code generation (head + drive + length + thread + grade + finish) so new variants are created in seconds, not minutes.
Yes. Mill TCs are uploaded against raw material lot inwards. Inspection readings are captured per production lot. When dispatching, one click generates a customer-formatted certificate combining Mill TC + dimensional report + lot number + heat number.
When you send material to a plater, the system generates a GST challan in Form GST CHA. The challan is logged with the 1-year deemed-supply deadline. When material returns, the receipt is recorded against the challan. Every quarter, ITC-04 JSON is auto-generated for the GST portal.
1-week go-live for most fastener units up to 200 employees. We pre-load IS 1367 / DIN 933 / ISO 4014 item templates so master setup is template-driven rather than from scratch.
₹2,499 per user per month. A typical 100-employee fastener unit runs on 10-15 licenses = ₹25,000-₹40,000 per month. One-time setup fee covers master data import and inspector training. See the pricing page for details.
Yes. ERPDrive can run alongside Tally for the first 6 months - production and inventory in ERPDrive, accounts in Tally with daily JV export. Most customers migrate accounts fully to ERPDrive within 6-12 months.
Free 30-minute personalized demo using your actual products, BOMs, and pain points. Scheduled within 24 hours.